Aloaha PDF Suite FAQ

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Question 1: Why is the Aloaha PDF Suite generating network traffic?
Question 2: How do I password protect the generated PDF File?
Question 3: How do I attach files to the generated PDF?
Question 4: Why should I embed attachments into the PDF instead of just attaching them to the email?
Question 5: I would like to use MS word Mail Merge to send out a PDF Mailing. Is that possible with Aloaha?
Question 6: Is it possible to configure a backup SMTP when using Aloaha in Server Mode?
Question 7: Do I need the LiveCycle Server to add Sticky Notes/Annotations to my PDF Documents?
Question 8: What does Digital Rights Management (DRM) mean?
Question 9: Does the "template" folder has any function?
Question 10: How can I change the way the Aloaha mailer parses the To: Address?
Question 11: Can I use the Aloaha PDF Suite to scan directly to PDF?

Why is the Aloaha PDF Suite generating network traffic?

Unlike other 3rd party PDF Tools the Aloaha PDF Suite is not a virtual printer driver. The Aloaha PDF Suite is a print spooler monitor which converts spooled jobs into PDF. To be able to monitor the spooling process some UDP traffic is being generated.
Futhermore the Aloaha PDF Suite maintains a file called user.ini. This file contains user <-> email mappings which are retrieved from the Active Directory.

How do I password protect the generated PDF File?

Once the preview pops up you can right click on the Aloaha Tray icon to set the password.

How do I attach files to the generated PDF?

Just drag&drop them into the preview pane. Minimum Version 2.1.7 is required.

Why should I embed attachments into the PDF instead of just attaching them to the email?

Just consider how strict nowadays email content checker/virus scanner are. Nearly everybody experienced it allready that an email did not arrive at the recipient because the attached doc caused the email to be quarantined. PDF is considered as safe and is usually not on the blocking list.

I would like to use MS word Mail Merge to send out a PDF Mailing. Is that possible with Aloaha?

Yes, from build 2.1.9 onwards Aloaha PDF Suite introduces the intelligent Automailer. This mailer is able to read content such as email addresses from the printed document to automail that document. Please read more on http://www.aloaha.com/wi-software-en/automailer.php

Is it possible to configure a backup SMTP when using Aloaha in Server Mode?

It is not possible to configure a backup SMTP Server but if a mail cannot be submitted via SMTP it will be saved as EML to disk. This eml file can be dropped into every IIS pickup directory. From Build 2.1.9 you can configure Aloaha were to save these eml files. Just edit HKEY_LOCAL_MACHINE\SOFTWARE\Aloaha\pdf and enter the path of your local IIS Pickup directory.

Do I need the LiveCycle Server to add Sticky Notes/Annotations to my PDF Documents?

No, you can use the Aloaha PDF Editor/AloahaEditor.exe which is included in Aloaha from Build 2.1.15 onwards.

What does Digital Rights Management (DRM) mean?

DRM means that you can define what can be done with the PDF documents created by Aloaha.

Aloaha allows you to set permissions for your documents. You define if the document can be edited, if its possible to print it or to extract content.

DRM is very important for example if your company is seeking ISO2000 Certification or if you need to send confidential documents.
For example you wrote a document and need to send it for review but you do not want to allow the recipient to be able to extract or to print the document.

Does the "template" folder has any function?

Yes, as soon you create a file mailbody.txt in the Aloaha PDF Suite installation folder that file will be used as a template for the PDF Mailer. User changes will be saved to the templates folder. That is very important in multiuser environments such as Citrix Metaframe and Windows Terminal Server.

How can I change the way the Aloaha mailer parses the To: Address?

Open the registry editor and change the regular expression in
HKEY_CURRENT_USER\Software\Aloaha\pdf\automailer\mailpattern and/or
HKEY_LOCAL_MACHINE\Software\Aloaha\pdf\automailer\mailpattern

Can I use the Aloaha PDF Suite to scan directly to PDF?

There are to ways to use Aloaha to scan to PDF. The first is to print to the Wrocklage PDF Printer and the printjob is being converted to PDF. A much faster and efficient way is to save the Images to the IMG2PDF folder. Aloaha will directly convert the Images of that hotfolder to PDF. The IMG2PDF folder supports even multipage tif or FAX documents.

Aloaha PDF Manual (368,11 KB)

Question:

How do I enable autoprint of generated PDF Documents?

Answer:

You need to start the tool PMonConfig.exe from the Aloaha PDF Suite Directory. In the upper drop down list you choose the printer to be configured. In the lower part of the GUI you configure the Autoprint feature.

Question:
Does Aloaha PDF Suite support QuarkXPress?

Answer:
Aloaha PDF Suite does not make any difference between windows applications. Everything what can be be printed can be converted. Please have a look at this sample document created with QuarkXPress.

Question:
I heard about S/FAX over IP? What exactly is that?

Answer:
S/FAX over IP is a secure way of exchanging your digital documents. Read more here to learn how it was featured on ExchangeInbox.com - a leading Microsoft Exchange Portal.

Question:
Can I make automatic a hardcopy of every PDF I generate?

Answer:
Yes, thats possible. Click here for the HOWTO.

Question:
Why is everybody nowadays using PDF Documents?

Answer:

PDF Documents preserve the look and integrity of your original documents.
PDF files look exactly like the original pages and fulfill requirements for electronic filing and document security.
PDF file can be signed digitally to be a legally binding document.

Question:
Why is PDF that important for Lawyers?

Answer:

PDF is used for more secure document exchange. You can password-protect PDF files to prevent unauthorized viewing and altering, while also enabling authorized reviewers to use intuitive commenting and editing tools.

PDF Files can be signed with your digital certificate to be a legally binding document like a normal signature on paper. Click here for the EU Directive 31999L0093 or check the Uniform Electronic Transaction Act.

Today, PDF is the standard, secure format for the electronic submission for electronic case filing in U.S. federal courts.

Question:
Is it possible to monitor more than one printer at a time?

Answer:
Yes, Aloaha PDF Suite is able to monitor all printers on your system. Please read our article "How to retire your printer" for further details.

Is it possible to monitor more than one printer at a time?Yes, Aloaha PDF Suite is able to monitor all printers on your system. Please read our article for further details.

Question:
Is it possible to convert automatically all incoming faxes to PDF and/or route them to a mailbox or mail enabled public folder?

Answer:
Yes, Aloaha PDF Suite can monitor ANY printer queue and does not need its own printer driver. Furthermore it is designed to be able to work in batchmode. Read more about these features in our article "FAX 2 PDF"